Admin Assistant (Language Service French, German and English)

Location: Paris, France Application deadline: 26 October 2021 Reference number: 1050
1608556054568

Zahra Ermilate

Recruiter

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Why join RHEA?

We are a growing international company, with over 650 staff working in 11 countries. Our teams are involved in innovative space missions and cutting-edge projects in security, concurrent design, data and ground systems.

When you join us, you will work alongside recognized industry experts, either on our clients’ premises or in our offices across Europe and Canada. This is your opportunity to boost your career and shape the future of the space, security and systems engineering industries.

What we offer

  • Competitive remuneration packages
  • Unique career opportunities, including working in other countries
  • Personalized training and development programmes
  • Flexible relocation support
  • Stable company with a family atmosphere.

Want to know more?

If you have any questions before submitting an application, please get in touch – we are always happy to tell you more.

Contact our Recruitment team

We are currently looking for an Administrative Assistant to work at ESA HQ in the city of Paris, France.

The key person will provide support to the Language Services and MinuteWriting Division.

Tasks and Activities

The scope of work will include:

  • Format the Word documents produced by the French translators (and occasionally by the German translators), ensuring in particular that the layout is correct, coherent and in line with the standards of the Agency, and double-checking the spelling and grammar; this implies the assembling of texts when a document is shared between two or more translators, the reformatting of complex documents (budgets, annual accounts, etc.) and the creation of tables and figures using various software (Word, Excel, PowerPoint and others).
  • Incorporate amendments to the documents, tables and figures.
  • Upload the French version (and occasionally the German version) of official documents in the Agency’s online publication system “esa blue-docs”, liaising with the Information Technology technicians as necessary.
  • Archive the original documents and the translations in the local databases.
  • Maintain the translation archives and propose modifications of the folders and sub-folders as necessary.
  • Assist in the preparation of specific documents by making electronic document comparisons (track changes function), retrieving/pre-translating recurrent parts and making searches in archives and documentary databases.
  • Provide support for the use of specific tools by creating html bilingual files for the search engine (DtSearch) and creating and preparing tmx bilingual files (alignments) to be transferred into the translation memories (SDL Studio).
  • Liaise with secretaries and the official documents distribution unit to ensure that documents are published on time.
  • Transfer the updated content of the translation memories and DtSearch content to the external translators on a quarterly basis or more often if necessary.
  • Maintain leave records for the Section.
  • When required, perform the following tasks:
    • Record the translation requests in the follow-up excel files;
    • Create dedicated sheets for each document using the appropriate template and copy the completed sheets into the workflow;
    • Transfer the translation requests to the respective section heads;
    • Keep the section heads informed of the status of the documents in esa blue-docs as well as of any special translation request outside esa blue-docs;
    • Keep a record of published and cancelled documents.

Skills and Experience

The following skills and experience are mandatory:

  • Good educational background (secondary education) and substantial secretarial and administrative experience.
  • Thorough acquaintance with Word and Excel and familiarity with PowerPoint.
  • Excellent organisational skills, attention to detail and customer focus.
  • Flexibility and responsiveness.
  • Willingness to work hard under pressure.
  • Ability to work in a team environment.
  • French mother tongue with excellent command of spelling and grammar.
  • Fluency in English, both written and spoken.

The following skills would be highly desirable:

  • Knowledge of German.
Apply now Apply now

Why join RHEA?

We are a growing international company, with over 650 staff working in 11 countries. Our teams are involved in innovative space missions and cutting-edge projects in security, concurrent design, data and ground systems.

When you join us, you will work alongside recognized industry experts, either on our clients’ premises or in our offices across Europe and Canada. This is your opportunity to boost your career and shape the future of the space, security and systems engineering industries.

What we offer

  • Competitive remuneration packages
  • Unique career opportunities, including working in other countries
  • Personalized training and development programmes
  • Flexible relocation support
  • Stable company with a family atmosphere.

Want to know more?

If you have any questions before submitting an application, please get in touch – we are always happy to tell you more.

Contact our Recruitment team

Apply now - Admin Assistant (Language Service French, German and English)

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