Administrative Assistant

City
Harwell
Country
United Kingdom
Application deadline
Thursday, March 1, 2018
Reference number
074
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Description

Reporting directly to the Executive Secretary of the Director of Telecommunications and Integrated Applications, and with a high degree of autonomy, you will provide administrative support in the Director’s office. This position is based in Harwell, United Kingdom.

Tasks and Activities
  • Preparing the missions of the Director and keeping the Director informed on all logistics related to the travel arrangements, information recorded accurately and updated as needed in the diary.

  • Analysis, registration, distribution and filing of correspondence.

  • Preparing related dossiers and background documents for the Director.

  • Following-up of actions, drafting of replies to correspondence and enquiries as appropriate.

  • On personal initiative or on instructions, collecting information and documents necessary for the Director to take action on given issues.

  • Organising high level meetings and participation of the Director to any other events as required by the position.

Skills and Experience

The following skills and experience are mandatory:

  • You have a good general education to completed secondary level and training in a secretarial college leading to a high proficiency certificate or equivalent as executive secretary.

  • You have excellent interpersonal and communication skills as well as very good qualities of order, method, tact, initiative, and in particular discretion are required.

  • You are fluent in English.

The following skills would be highly desirable:

  • You are proficient in the use of the Agency’s information systems and tools (Microsoft Office, SAP, Eclipse, Sharepoint)

 

Preference will be given to candidates eligible for an EU or national personal security clearance at the level of CONFIDENTIAL or above.

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