Assistant Project Controller

Application deadline
Friday, November 2, 2018
Reference number
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You will have the opportunity to support the Manpower Contract Technical Officer of the HRE Department (Human Spaceflight and Robotic Exploration) on the day-to-day activities.

Tasks and Activities
  • Support the preparation of Request for Tender (RT)
  • Support the contract coordination activities with the ESA Contract Officers
  • Support the preparation of contract changes as documents and perform their implementation in esa-p
  • Insure the correctness of the process by carrying out reviews on Statement of Work, deliverables and KPI
  • Support the process for presenting the Services proposal to the Technical Responsible(s) and the Contract Officer(s)
  • Monitoring of recruitment process
  • Register all contract information in HRE database(s)
  • Create contract/Contract Change Notice (CCN)/Work Order (WO) in esa-p
  • Update THREAD with contractor information (Manpower Assignment-MAS, Service) and verify completeness with internal workforce database
  • Participate to the ESTEC Frame Contract Operations Board to provide HRE inputs in agreement with and HRE-M and HRE-MC management
  • Prepare the monthly expected GRN based on forecasted costs and TCAR estimated amount
  • Complete the consolidation of all manpower contracts (e.g. end of year, contract closure/modification, ad-hoc actions)
  • Prepare and provide several reports on contracts (e.g. status of contracts vs budget, amount committed, accrued, invoiced, etc) and analyse trends and deviations
  • Support badge process for contractors
  • Update the HRE contractors workforce database and closely monitor the evaluation
  • Support the interview process for MAS contractors e.g. by preparing the list of contractors, the schedule of interview(s), meeting room reservation(s), security entries, accompanying contractors, staff etc.
  • Ad hoc reporting
  • Update the HRE manpower contract processes
  • Suggest improvements in HRE-MC processes and tools e.g. workforce database
  • Support the ESA HRE Time recording activities where required incl. excess hours, launch campaigns and special working arrangements etc.
  • Support information and reporting for managerial accounting issues
  • Were required prepare reports on budgeting vs actuals and analyse the deviations
  • Support knowledge management activities
  • Support the evolution of QMS procedures
  • Support preparation and recording of minutes for internal HRE-MC meetings
Skills and Experience

The following skills and experience are mandatory:

  • You have a university degree (Bachelor) in the area of Finance, Engineering or similar field
  • You have experience within multicultural and international environments;
  • You have a strong problem solving and result driven approach.
  • You are able to work independently and within group
  • You have very good communication and writing skill since the position is interfacing Managers
  • You are able to work under short delivery notice on multiple related activities
  • You have a good knowledge of procurement process
  • You have a good knowledge of financial accounting and managerial accounting
  • You have a very good knowledge of excel, and word
  • You have a good knowledge of esa-p and other ESA ERP (Enterprise-Resource-Planning) tools eg workforce management and budgeting is an asset

The following skills would be highly desirable:

  • You have a good knowledge of the THREAD tool.


Preference will be given to candidates eligible for an EU or national personal security clearance at the level of CONFIDENTIAL or above.

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