Configuration & Documentation Management Officer

Application deadline
Tuesday, March 6, 2018
Reference number
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You will have the opportunity to support the Earth Observation Project Department and specifically the Earth Explorers Programme within the Earth Observation Directorate. You will work across the Earth Explorer projects and also be delegated to work on specific Projects. Initially the split will be 50% EarthCARE, 20% Altius and the rest on Flex and Aelous. As such you will liaise on a daily basis with the various members of his/her Projects and report to the Product Assurance Managers and Project Managers. This position is based in Noordwijk, The Netherlands.

Tasks and Activities
  • Acting as the focal Configuration and Documents management expert within Earth Explorers to support the definition and maintenance of the project CM Processes and tools, to ensure exchange of experience and to promote some degree of standardisation.

  • Contribute towards the project CADM plans and monitor CM performance (together with the Product Assurance Managers)

  • Organise Configuration Control Boards (CCBs) for the disposition of RFWs, RFDs and configuration change requests / proposals. Specific tasks include

  • Keeping Plato/Eclipse updated with new RfW/RfDs,  project specific information and latest RfW/RfD status

  • Notifying the CCB members and the experts/specialists for an evaluation of the RfW/RfD

  • Preparing the draft MoM, a list of RfWs to be discussed and signed at the CCB

  • Recording the outcome of the meeting and publishing signed MoMs

  • Communicating outcome of CCB to parties involved

  • Downloading processed RfW/RfDs into the documentation system

  • Processing of DCNs

  • Control the evolution of the Project Baseline Requirements and the provision of traceability for the changes

  • Set up and coordinate Project Reviews to ensure the availability of the Data package and manage the RID/eRID System.

  • Supporting the implementation  and maintenance  of adequate configuration  control methods  and procedures, consistent  with applicable standards/requirements

  • Provide status data and maintaining  a well-structured configuration record system

  • Assist in the preparation of project audits

  • Perform Data  collection, extraction from different Corporate applications  (e.g. PRISMA, Eclipse, Plato)  and from various internal sources and data consistency  checking and coherence analysis

  • Support users in retrieving documents from local DMS, DMS’s from external partners and/or industry, out of paper archives, other sources like ESTEC library, scanned documents  on CD-ROM or via Internet, etc.

  • Other responsibilities as defined by the Product Assurance and Project Managers

Skills and Experience

The following skills and experience are mandatory:

  • You have Master’s degree or equivalent qualification in Engineering or Configuration Management

  • You have at least 4 years of previous relevant practical working experience

  • You are proficient in MS Office packages with experience of high level Project Administration

  • You have a good knowledge of ESA Configuration  and Documentation  Management standards (ECSS)

  • You have excellent planning and organisation skills and attention to detail

  • You have good communication skills

  • You are able to work both autonomously and as part of a team within the boundaries of assigned tasks and a stringent schedule

  • Initiative and motivation to perform to high standards in a demanding environment

  • You are able to establish and maintain  effective  working  relationships  with the outside world (e.g. Industry)

  • You are fluent in the English language (spoken and written). Knowledge of other European languages is an asset

The following skills would be highly desirable:

  • You have a good knowledge of ESA administrative  and documentation  management tools.

  • You have experience with ESA and Earth Observation projects


Preference will be given to candidates eligible for an EU or national personal security clearance at the level of CONFIDENTIAL or above.

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