ISS Utilization Management Support

City
Noordwijk
Country
Netherlands
Application deadline
Friday, December 6, 2019
Reference number
072
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Description

You will have the opportunity to provide support to the International Space Station and to work with the “Research and utilization” group responsible for the definition and implementation of the of ESA’s SciSpacE research programme.

Tasks and Activities
  • Administration of the Joint Mission Management Team (JMMT):
    • Planning and organization of the meeting;
    • Compilation and distribution of the agenda;
    • Generation / review of Minutes of Meeting and action item list;
    • Action item tracking and follow-up.
  • Coordinating the preparation and submission of papers for EUB/HESAC/PB:
    • Coordination of preparation and internal review process;
    • Schedule and document readiness tracking;
    • Compilation and editing of documents;
    • Support to document generation (e.g. generation of flow charts, graphics etc.);
    • Proof-reading;
    • Document delivery:
      • Recurrent documents (eg Utilisation Oral Report presentation, Current status and future Announcements of Opportunity presentation, Annual Report on ISS resources).
      • Recurrent inputs to higher level documents (eg Research and utilization chapter in the quarterly report to PB-HME, Inputs to the D/HRE presentation to PB-HME, Research and utilization chapter in the quarterly report to Council, Inputs to the D/HRE presentation to HESAC).
      • Non-recurrent topic specific documents to be defined ad-hoc.
  • Coordinating the preparation and submission of fiches for the work plan:
    • Coordination of preparation and internal review process;
    • Schedule and document readiness tracking;
    • Support to document generation;
    • Proof-reading;
    • Delivery of the fiches for the work plan (per work plan revision).
  • Administration of the weekly and additional ad-hoc Group Meetings:
    • Planning and organization of the meetings;
    • Compilation and distribution of the agenda;
    • Generation, review and tracking of the action items and record of decision;
    • Minutes of Meeting if required.
  • Administration of technical meetings and reviews:
    • Planning and organization of the meeting / review;
    • Compilation and distribution of the agenda;
    • Generation / review of Minutes of Meeting and action item list;
    • Action item tracking and follow-up.
  • Preparation of events, workshops and multilateral meetings (e.g. RPWG, UOP, SOP):
    • Venue and logistics arrangement;
    • Overall coordination and organization;
    • Compilation of agenda in close coordination with the respective panel and / or working group chair;
    • Generation of Minutes of Meeting and compilation of results;
    • Follow-up actions;
    • Logistics and travel support to the international partners as need.
Skills and Experience

The following skills and experience are mandatory:

  • You are fluent in English (level C1) both written and spoken.
  • You have a University degree (Bachelor) from a recognised Institution of secondary studies or equivalent qualification in Business Administration.
  • You have at least 2 years of relevant work experience.
  • You are able to work independently.
  • You have an open-minded working attitude.
  • You have proven record in producing high quality technical documents.
  • You have experience with document editing software.
  • You have experience working in international technical environment.
  • You have expert knowledge with modern electronics office automation tools in particular Microsoft Office suite and electronic mailing.
  • You are able to prioritize activities to achieve the deliverable required.

The following skills would be highly desirable:

  • You have knowledge of another official ESA language.

 

Preference will be given to candidates eligible for an EU or national personal security clearance at the level of CONFIDENTIAL or above.

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