Office Assistant

Application deadline
Wednesday, June 26, 2019
Reference number
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Your tasks will focus on the organization and running of the reception area and the daily administrative operations of the RHEA Group headquarters. This will include follow-up and ordering of office supplies, office management; facilities, kitchen, etc. In addition, you will provide support with the travel bookings for overhead staff based in the headquarters and other international regions. Support with other administrative duties may be performed if required.

Tasks and Activities
  • Answer incoming telephone calls and ensures a secure reception area by greeting and directing visitors as appropriate.
  • Order all office supplies, furniture and maintains inventory of supplies as needed. Ensures the office area is clean and tidy and supplies are sufficiently stocked.
  • Coordinate Facilities activities required, security badges and liaises with the building management company.
  • Manage the travel requirements of the overhead staff. Contact with the travel agency, travel proposal and pricing, travel booking, …
  • Invoice scanning follow-up and review in our ERP (UNIT4)
  • Process all incoming and outgoing correspondence generated by all employees
  • Provide administrative support to the various departments as and when needed. This may include help with the organization of company events.
Skills and Experience
  • You have at least 3 years’ experience in an administrative role, preferably in an international environment.
  • You have experience with travel management.
  • You are able to prioritize, manage your time efficiently and able to work overtime when required.
  • You are detail oriented.
  • You have a welcoming attitude.
  • You are solution-oriented.
  • You have excellent knowledge of written and spoken French and English. Knowledge of another European language is an asset.
  • You are able to deal with all levels of the organization.
  • You are able to multi-task, establish priorities and to work independently.
  • You have excellent organizational skills with a dynamic and proactive attitude.


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