Administrative Assistant

Location
United Kingdom
Application deadline
Reference number
053
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Description

You will have the opportunity of working for the Drought & Flood Mitigation System Project for Uganda by providing administrative support to the RHEA Developement team. As part of the RHEA team, you will be working together with different project partners consisting of commercial companies, NGO’s and governmental organisations.

Tasks and Activities
  • You will provide administrative support with arranging meetings and workshops on behalf of the team, some of which may take place overseas

  • You will manage the coordination of travel and accommodation required (hotels, flights, trains, etc.)

  • You will schedule meeting rooms and set up conference calls

  • You will act as the first point of contact on behalf of the team for telephone queries

  • You will build and maintain relationships within the team and with key internal/external DFMS project contacts

  • You will do ad-hoc administration duties as required, adhering to the agreed timescales

Skills and Experience

The following skills and experience are mandatory:

  • You have a relevant qualification (office and administration, or equivalent)

  • You have experience of providing administrative support preferably in a technical/engineering environment

  • You have experience in administrative and/or assisting in projects consisting of many partners/ subcontractors (companies, research institutes, governmental entities, ngo's)

  • You have an excellent attention to details and organisational skills in completing assigned tasks

  • You are confident and have a resilient character with an ability to effectively prioritize

  • You are proficient in Microsoft Office Applications (Word, Excel, PowerPoint, Outlook)

The following skills would be highly desirable:

  • You have a good knowledge of Project Management

  • You have experience in governmental funded projects and reporting

 

Preference will be given to candidates eligible for an EU or national personal security clearance at the level of SECRET or above.

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