Project Controller

Application deadline
Tuesday, February 19, 2019
Reference number
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You will have the opportunity to support the Programme and Project Control Service under the direct responsibility of a Business Control and Administration Manager (BCAM) and will assist in coordinating internal resources and activities, interfacing with line management and stake holders, following up specific actions and performing analysis.

Tasks and Activities
  • Support to the planning, preparation, execution and follow-up of projects /programmes activities in terms of schedule, related procurement actions, cost.
    • Assisting in preparing, developing and maintaining programme level plans.
    • Assisting in the definition and in maintaining related work/procurement plans and related execution and contract actions plans using local tools as applicable.
    • Monitoring of the implementation of the programmes and of activities, as appropriate, and preparation of related reports and provision of management information as required.
    • Evaluating the results and main achievements of the programme, elaborating related KPIs, and preparing periodic overview publications.
  • In the field of resources (i.e. financial and manpower) for programme/project(s):
    • Assisting in the preparation of long-term, medium term and in-year resource plans.
    • Monitoring and controlling the implementation of the plans in line with resource targets, performing forecasting, identifying deviations and related recovery actions, producing related reports.
    • Reviewing / checking of ESA internal expenditures such as re-charges, support services and purchases for consistency with Cost–at– Completion (CAC) of industrial contracts.
    • Checking commitments for consistency with budgets and ESA’s procedures and consumption of commitment ceiling and initiating related budgetary transfers as required.
  • In the field of procurements and execution of contracts:
    • Support to the preparation and follow-up of the Agency’s tender actions.
    • Support to the proposal evaluations as expert for the price and schedule verification and analysis.
    • Support to the preparation of the financial contract commitment and the data entry of the milestone payment plans in the Agency’s system(s).
    • Contributing to the elaboration, consolidation of related procurement workplans and detailed implementation plans (e.g. Contract Action Plan baseline) and related commitment consumption, cost and disbursement profiles.
    • Following-up of the progress of the procurement actions and contracts, and keeping track of status and maintaining the current actual and forecasting in the appropriate ESA tools.
    • Creating related objects in ESA-p, maintaining corresponding information in local applications as required and ensuring the correctness and coherence of related information.
    • Monitoring and controlling of timely implementation of actions related to procurement and contractual matters, including monitoring of financial commitments, payment milestones and invoicing.
    • Supporting industrial invoicing process and payment verification and control.
    • Supporting programme inventory and export control activities, maintain relevant inventory databases


Skills and Experience

The following skills and experience are mandatory:

  • You have a Masters degree from a recognised Institute of secondary studies or equivalent qualification in Engineering, Business Administration or relevant discipline.
  • You have at least 4 years of relevant work experience.
  • You have a good command of English – written and oral.
  • You are a quick learner, diligent and accurate.
  • You are able to work autonomously and with initiative whilst remaining a team player.
  • You are service orientated.
  • You are familiar with SAP and good proficiency in MS Excel.
  • You have knowledge of contract procurement process.


Preference will be given to candidates eligible for an EU or national personal security clearance at the level of CONFIDENTIAL or above.

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